Data protection information for
Visitors to our "Teams" online meetings
We are pleased that you are contacting or have contacted our company as part of our online meetings. We would like to provide you with the following information on the processing of your personal data in connection with the use of "Microsoft Teams".
The protection of your personal data is important to us. Personal data is information about the personal or material circumstances of an identified or identifiable natural person. This includes, for example, the civil name, address, telephone number and date of birth, but also all other data that can be related to an identifiable person.
Our data protection practices comply with the statutory regulations, in particular those of the German Federal Data Protection Act (BDSG) and the EU General Data Protection Regulation (GDPR). The following data protection information serves to fulfil the information obligations arising from the GDPR. These can be found, for example, in Art. 13 and Art. 14 ff. GDPR.
The controller within the meaning of Art. 4 No. 7 GDPR is the person who alone or jointly with others determines the purposes and means of the processing of personal data.
With regard to your application, the controller is
isel Germany GmbH
Bürgermeister-Ebert-Straße 40
36124 Eichenzell
Germany
Email: info[at]isel.com
Phone: +49 6659 / 981-0
Fax: +49 6659 / 981-776
You can find further information about our company, details of the authorised representatives and other contact options in the legal notice on our website:
https://www.isel.com/impressum
Note: If you access the "Microsoft Teams" website, the provider of "Microsoft Teams" is responsible for data processing. However, accessing the website is only necessary for the use of "Microsoft Teams" in order to download the software for the use of "Microsoft Teams".
If you do not want to or cannot use the "Microsoft Teams" app, you can also use "Microsoft Teams" via your browser. The service will then also be provided via the "Microsoft Teams" website.
We use the "Microsoft Teams" tool to conduct online meetings, telephone conferences, video conferences and/or webinars (hereinafter: "online meetings"). "Microsoft Teams" is a service provided by Microsoft Ireland Operations Limited.
Various types of data are processed when "Microsoft Teams" is used. The scope of the data also depends on the data you provide before or when participating in an "online meeting".
The following personal data is processed:
- User details:
- e.g. display name ("Display name"), e-mail address if applicable, profile picture (optional), preferred language. - Meeting metadata:
- e.g. date, time, meeting ID, telephone numbers, location. - Text, audio and video data:
- You may have the option of using the chat function in an "online meeting". In this respect, the text entries you make are processed in order to display them in the "online meeting". In order to enable the display of video and the playback of audio, the data from the microphone of your end device and from any video camera of the end device will be processed accordingly for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time via the "Microsoft Teams" applications.
We use "Microsoft Teams" to conduct "online meetings". If we want to record "online meetings", we will inform you transparently in advance and - if necessary - ask for your consent. The fact of the recording will also be displayed to you in the "Microsoft Teams" app.
The chat content is logged when using "Microsoft Teams". If it is necessary for the purposes of logging the results of an online meeting, we will log the chat content. However, this will not usually be the case.
Automated decision-making within the meaning of Art. 22 GDPR is not used.
Insofar as personal data of employees of isel Germany GmbH are processed, Art. 6 para. 1 subpara. 1 lit. b GDPR is the legal basis for data processing. If, in connection with the use of "Microsoft Teams", personal data is not required for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component of the use of "Microsoft Teams", Art. 6 para. 1 subpara. 1 lit. f GDPR is the legal basis for data processing. In these cases, our interest lies in the effective organisation of online meetings.
Otherwise, the legal basis for data processing when holding online meetings is Art. 6 para. 1 subpara. 1 lit. b GDPR, insofar as the meetings are held within the framework of contractual relationships.
If there is no contractual relationship, the legal basis is Art. 6 para. 1 subpara. 1 lit. f GDPR. Here too, we are interested in the effective organisation of online meetings.
Personal data that is processed in connection with participation in "online meetings" is generally not passed on to third parties unless it is intended to be passed on. Please note that content from "online meetings" as well as face-to-face meetings is often used to communicate information with customers, interested parties or third parties and is therefore intended to be passed on.
Other recipients: The provider of "Microsoft Teams" necessarily receives knowledge of the above-mentioned data, insofar as this is provided for in our order processing contract with "Microsoft Teams".
Data processing outside the European Union (EU) does not generally take place, as we have limited our storage location to data centres in the European Union. However, we cannot rule out the possibility that data may be routed via internet servers located outside the EU. This may be the case in particular if participants in "Online-Meeting" are located in a third country.
However, the data is encrypted during transport via the Internet and thus protected against unauthorised access by third parties.
Your rights as a "data subject"
You have the right to information(Art. 15 GDPR) about the personal data we process about you. In the case of a request for information that is not made in writing, we ask for your understanding that we may then require proof from you that you are the person you claim to be
Furthermore, you have a right to rectification(Art. 16 GDPR) or erasure(Art. 17 GDPR) or to restriction(Art. 18 GDPR) of processing, insofar as you are legally entitled to do so.
YOU ALSO HAVE THE RIGHT TO OBJECT(ART. 21 GDPR) TO PROCESSING WITHIN THE SCOPE OF THE STATUTORY PROVISIONS. The same applies to the right to data portability(Art. 20 GDPR).
We generally delete personal data when there is no need for further storage. A requirement may exist in particular if the data is still needed to fulfil contractual services, to check and grant or defend against warranty and guarantee claims. In the case of statutory retention obligations, deletion will only be considered after expiry of the respective retention obligation.
We have appointed a data protection officer in our company in accordance with Art. 37 GDPR. You can reach him under the following contact options
isel Germany GmbH
- To the data protection officer -
Bürgermeister-Ebert-Straße 40, D-36124 Eichenzell
Email: datenschutz[at]isel.com
You have the right to complain to a data protection supervisory authority about the processing of your personal data by us.
We revise this data protection information in the event of changes in the processing procedure or other occasions that make this necessary. The current version can always be found on this website.
Status: 29/04/2024